Accounting and Bookkeeping
Clarity begins with strong financial foundations.
Our bookkeeping and accounting services help business owners stay organized, informed, and prepared for what's next.
With accurate records, reliable reporting, and practical support, you'll have the visibility needed to make confident decisions and move forward with intention.
Because what happens next matters.
Accurate accounting and bookkeeping are essential for any business.
Inconsistent or improper Bookkeeping can lead to reactive actions, stress, and panic.
Owners and managers often require accurate Financial information for Loan Applications, potential Investors, Board Meetings, and even CRA audits. With proper Bookkeeping, there’s less need for reactive measures and last minute corrections when critical information is needed by Owners or Shareholders.
We’ve seen numerous cases where inadequate Bookkeeping resulted in costly clean up projects avoidable if the right processes, policies, and systems had been in place from the beginning.
The good news? We have those processes for you!
Through our Accounting and Automation services, you get real time, cloud based Bookkeeping. This means there’s never a question about where your data is you can see your books progress in real time. We use the latest trusted software and apps to ensure data flows to the right places, with easy to read dashboards that help you make informed decisions quickly.
No more Accounting and Bookkeeping nightmares!
We are collectively trained and certified in over 25 different software platforms and can help you with everything from setup and implementation to complex problem solving. We’ve seen it all and fixed it all.
As your all in one Accounting and Operations solution in the Peace Region of Alberta, British Columbia, and surrounding areas, our friendly and skilled team at BRIO Operations Inc. will ensure your Bookkeeping is accurate and compliant.
We offer a comprehensive range of services to help you achieve your Business goals, from Bookkeeping to hiring a CFO or Operations Manager.
Full Cycle Bookkeeping & Accounting:
We are committed to providing an experience that is both efficient and stress free for your Business and Accounting needs.
We offer hourly pricing, monthly packages, and customized packages tailored to your company because every business is unique and deserves personalized services.
Your Resource Hub
At BRIO, we believe informed decisions create stronger Businesses. This resource hub was created to provide easy access to valuable tools, downloadable templates, industry resources, government links, and practical information that support the day to day realities of running a Business.
Whether you're searching for answers, looking for a template, or exploring ways to improve your operations, we've brought together resources that help create clarity, support intentional action, and encourage sustainable growth.
Take a look around, you may find exactly what you need to move forward with confidence.
Discover What's Behind Every Service
Each area below explores the practical support, expertise, and strategies that go into our services.
From day-to-day bookkeeping to complex operational improvements, you'll gain a better understanding of how BRIO helps businesses create clarity, build momentum, and move forward with confidence.
Expand any topic below to learn more.
Accounting & Bookkeeping
Full Cycle Bookkeeping Services and Day to Day Financial Management.
We handle every aspect of your day to day bookkeeping tasks to ensure your financial data is accurate, organized, and easily accessible. With our Full Cycle Bookkeeping approach, your business is always ready for Reporting, Audits, and Financial Planning. Here’s how we manage the key components of Bookkeeping for your Business:
Inputting Financial Transactions
Our team ensures each transaction is entered with precision, maintaining consistency across various categories such as income, operating expenses, capital purchases, and more. This ensures that your accounts reflect the true financial position of your business, down to the last detail.
By automating repetitive transaction entries where possible and applying consistent coding, we reduce the risk of human error and streamline your financial processes
Bank Reconciliation
We regularly reconcile your business’s bank accounts, ensuring that the balances in your accounting records match those in your actual bank statements.
Our reconciliation process helps you stay on top of your cash flow, avoiding costly mistakes like overdrafts or missed payments. We ensure that your financial records remain clean, accurate, and up to date.
Any discrepancies or errors identified during reconciliation are promptly investigated and corrected, ensuring your books are always balanced and accurate.
Categorizing Transactions
We ensure consistent categorization in line with your chart of accounts, making it easier for you to generate financial reports like profit and loss statements, balance sheets, and cash flow reports.
Our categorization process also supports your tax planning by ensuring that deductible expenses, tax liabilities, and other critical financial items are appropriately identified and tracked.
Maintaining Accurate and Detailed Records
We maintain precise, real time financial records that comply with GAAP (Generally Accepted Accounting Principles), ASPE, and ASNPO, and other relevant accounting standards. This not only keeps your books accurate but also ensures they meet legal and regulatory requirements.
These detailed records are vital for business owners who need insights into their Financial health at any given time. With our system, you can easily access historical data, review transaction histories, and monitor financial trends.
Audit Ready Financials
We maintain accurate and organized financial data, ensuring your books are always ready for internal reviews or CRA audits.
Supporting documents like receipts, invoices, and bank statements are easily accessible for quick reference.
Our proactive approach helps ensure compliance with tax laws and reduces the risk of errors or penalties.
Preparing for Tax and Financial Reporting
We prepare your financial data for monthly, quarterly, and yearly reporting, ensuring it's ready for tax filings, investor reports, or lender requirements.
Key tax related data, such as deductible expenses and taxable income, is tracked throughout the year.
Our Bookkeeping allows you to generate Financial Reports on demand for assessing Business health, Cash Flow Forecasts, or growth planning.
By handling the full cycle of data entry, Bank Reconciliation, transaction categorization, and Record Maintenance, we ensure that your Bookkeeping is accurate, well organized, and always ready for Financial Analysis, Audits, and decision making.
This gives you peace of mind, knowing that your financials are always up to date and compliant, allowing you to focus on running your business.
Accounts Payable (AP): Managing Supplier Payments
We manage every aspect of your accounts payable process to ensure that your business maintains healthy relationships with suppliers and avoids service disruptions.
Here's how we effectively manage your outgoing payments:
Supplier Invoice Management:
We receive, review, and process all supplier invoices, ensuring each one is accurately recorded in your accounting system with key details such as vendor name, invoice amount, due date, and payment terms.
We verify that goods or services have been received and meet the expected standards before approving invoices for payment, ensuring that there are no discrepancies between orders, deliveries, and the billed amounts.
For businesses with a large volume of suppliers, we streamline the approval process, creating an organized system that ensures timely payment while avoiding duplicate payments or overlooked invoices.
Timely Bill Payments:
We schedule and process all supplier payments, ensuring that bills are paid on or before their due dates to maintain smooth relationships with vendors.
Our process includes managing various payment methods, such as electronic transfers (ACH), checks, wire transfers, or credit card payments, ensuring flexibility and convenience for your suppliers.
We implement a strategic payment calendar, ensuring payments are made efficiently and helping you avoid late fees or penalties.
Expense Tracking and Reporting:
We offer expense tracking to provide a clear view of where your money is going. Each expense is categorized and recorded to align with your budget and financial goals.
Our detailed reports break down expenses by vendor, category, or time period, giving you insights into potential cost-saving opportunities or trends in your spending that may need adjustment.
With this data, you can identify areas where you may be overspending and where supplier negotiations or switching vendors could improve your bottom line.
Maintaining Positive Vendor Relationships:
Vendor Relations: We ensure all supplier payments are made promptly and professionally, helping you maintain positive relationships with vendors. Consistent and timely payments help avoid disruptions in your supply chain and position your business favorably for future negotiations.
Negotiation Leverage: By honoring payment terms and building strong relationships, your business becomes a preferred customer, increasing the likelihood of favorable terms, discounts, or price reductions from suppliers.
Optimizing Payment Cycles:
We analyze your payment cycles to optimize cash flow, ensuring that you maintain liquidity while meeting your obligations.
AP Reconciliation:
We reconcile your Accounts Payable transactions to ensure all outgoing payments are accurately reflected in your Financial Statements. This includes verifying that all payments match approved invoices, avoiding any discrepancies or errors.
By maintaining up to date and balanced accounts, we help prevent payment errors, overpayments, and missed payments, ensuring your financial records are clean and accurate.
By efficiently managing Accounts Payable, we help your business maintain a healthy Cash Flow, strengthen Vendor Relationships, and achieve a seamless payment cycle.
With our process, you gain greater financial stability, avoid service interruptions, and create opportunities for cost savings.
Accounts Receivable (AR): Managing Customer Payments
We take care of every detail in your Accounts Receivable process to help your business maintain a consistent and reliable cash flow.
Here’s a more in depth look at how we effectively manage customer payments:
Invoice Creation and Issuance
We generate detailed, accurate invoices and send them to your customers or clients promptly, ensuring all transactions are clearly documented with specific payment terms and due dates. This reduces confusion and improves payment turnaround.
Invoices are customizable to fit your business’s branding, which includes your logo, contact information, and personalized payment instructions, creating a professional and consistent customer experience.
We also ensure that invoice formats are clear and easy for customers to process, whether they are paying by bank transfer, credit card, or online payment systems. This helps to minimize delays in payment.
Tracking Customer Payments
We actively monitor all incoming payments, ensuring each one is properly recorded in your system and linked to the corresponding invoice. This allows for up to date, accurate accounts at all times.
We manage various payment methods including bank transfers, credit card payments, checks, and online payment gateways, making it easier for your customers to settle their accounts quickly and conveniently.
Automatic alerts are set up to notify us of any missed or delayed payments, ensuring that nothing slips through the cracks and all payments are accounted for.
Overdue Account Management
For overdue payments, we handle the process of following up with customers by sending polite but firm reminders. We can customize these reminders to match your business tone, either sending them manually or setting up automatic reminders based on your preferences.
As part of our overdue account management, we keep a detailed log of outstanding balances, payment promises, and customer communications, helping you maintain transparency and stay organized.
For long overdue accounts, we work with you to establish a strategy, whether that involves more personalized outreach, installment payment plans, or escalation to a collections agency if necessary.
Cash Flow Monitoring
We monitor your cash inflows regularly, giving you real time updates on your financial standing. This helps ensure your business maintains the necessary liquidity to meet its short term obligations such as Payroll, Rent, and Operational Expenses.
Our system can generate cash flow reports that show you expected versus actual payments, helping you better manage and forecast your business’s working capital needs.
We also offer recommendations to improve cash flow, such as adjusting payment terms for customers, offering early payment incentives, or implementing more stringent credit policies for new clients.
Improved Customer Relationships
By efficiently managing Accounts Receivable, we help you maintain positive relationships with your customers. Timely, clear, and professional invoicing, paired with courteous reminders, builds trust and ensures smoother interactions when it comes to financial matters.
Our streamlined AR process not only helps you get paid faster but also leaves a positive impression on your clients, reinforcing your reputation as a well organized, professional business.
Through our comprehensive management of Accounts Receivable, we ensure that your business maintains a steady cash flow, customers are satisfied, and your financial processes are streamlined for long term success.
Certified Payroll Practitioners
Our Payroll experts are certified through recognized organizations National Payroll Institute, guaranteeing that your payroll is managed with the highest accuracy and professionalism.
We handle every aspect of Payroll, including Employee wages, Benefits Administration, Tax Deductions, and Statutory Filings, ensuring all calculations and submissions are done correctly and on time.
By maintaining a thorough understanding of complex Payroll systems, we help avoid costly errors or compliance issues, ensuring that your employees are paid accurately and that your business remains free from penalties or legal risks.
Staying Updated on Payroll Changes
We continuously monitor changes in payroll regulations and tax laws to ensure your business remains compliant.
Updates we track include new tax brackets, deduction limits, minimum wage adjustments, and changes to employer obligations.
When changes occur, we promptly adjust your Payroll systems and notify you of any impacts, ensuring smooth transitions with no disruptions to payroll accuracy or compliance.
Managing CRA Remittances
We ensure that all required remittances to the Canada Revenue Agency (CRA) are submitted accurately and on time, preventing costly late fees or penalties. This includes monthly, quarterly, and yearly remittances for GST, PST, and WCB, Source deductions for payroll taxes, including CPP, EI, and income tax, any required PD7 or PIER reporting, ensuring that these amounts are calculated correctly and filed in compliance with CRA requirements.
Our timely submission process helps keep your business in good standing with the CRA, reducing the risk of audits or fines.
Filing Compliance Documents
We manage the preparation and filing of essential tax forms, such as T4s for employee wages, T5s for Dividends, and NR4s for non-resident income. This ensures all your tax documentation is accurate and compliant with CRA regulations.
Additionally, we stay up to date on any changes in tax laws or reporting requirements, so your business remains compliant with current regulations.
Partnering with us ensures your CRA remittances and tax filings are accurate, timely, and fully compliant. Our expert team helps reduce the risk of penalties or audits, so you can focus on your business with confidence.
Accounting Software Support
Certified in nine accounting software platforms
We are proficient in multiple Accounting platforms, including the main; QuickBooks, Sage, and Xero, and proficient in over 15-20 others, to ensure we meet your preferred software needs. Our team is trained to seamlessly integrate these systems into your workflow, allowing for smooth transitions between manual and automated processes.
Training and implementation programs
We don't just manage your Bookkeeping; we can train you and your staff to better understand and utilize cloud based Accounting systems. We help you implement software solutions that Automate repetitive tasks, such as invoice generation, Payroll calculations, and Financial reporting, so you can focus more on running your business and less on the minutiae of Bookkeeping. These programs are designed to improve accuracy, save time, and reduce human error.
Our expertise in multiple Accounting platforms and Training programs streamlines your processes, improves accuracy, saves time, and lets you focus on growing your business while we handle the technical details.